9/13/2023 0 Comments Professional email ending![]() ![]() If you want to be very formal in closing your business letter, consider using one of these phrases:ĭepending on the situation, you can use formal ways to conclude a business letter: Related: How To Format a Cover Letter (With Tips and Examples) Business letter closing examples If you send the letter by email, include one space between the closing and your name. Leave four spaces before your typed name so you can sign the letter if you're sending it by mail. Use a comma after the complimentary closing, before your signature. If the closing is more than one word, use lowercase for any following words. ![]() If you use a semi-block style (indenting the first lines of each paragraph), then begin the closing phrase to the right of the center, so it will align with the date in the heading. If the letter is in a block format (all lines flush with the left margin), the closing line should also begin on the left. Use these tips to professionally format the end of your business letter:īegin the complimentary closing on a new line after the last paragraph of the body of your message. Related: How To Write a Professional Email Formatting tips for business letter closings If you are emailing the letter, you may also include a link to your online professional profile or work portfolio. You can include your title, email address and phone number. Follow your signature with your contact information unless it is already included at the top of a formal letter. ![]() End with your signatureĪfter the closing phrase, include your signature. Related: Letter of Intent: Definition, Examples and Writing Tips 4. If the letter is to a supervisor, someone you’ve never met or someone you don’t know very well, choose a formal and professional ending like “ Sincerely,” “ Regards” or “ Respectfully.” If the letter is for someone you have interacted with frequently or know well, then you may use a more informal closing while still maintaining a professional tone, such as “ Best,” “ Cordially” or “ Thanks.” Your closing should be appropriate to the relationship you have with the recipient. Related: Letter of Interest: Definition, Tips and Examples 3. If you write to request assistance or convey gratitude, you could end the letter with a phrase like “ With appreciation.” If your letter is to pursue a business connection, you should maintain formality and respect by ending with a word like “ Respectfully” or “ Sincerely.” Consider the context of your letter when choosing your closing. The ending of your business letter should relate to the purpose of the letter. Please let me know if I can be of any more assistance. Thank you for your time and consideration. Thank you for the recommendation, and I will keep you updated on my status. ![]() It has been a pleasure doing business with you. If you have any further questions, please do not hesitate to contact me. Thank you for your understanding, and I will contact you next week with more details. You can use this last sentence to accomplish a few different things, including the following:Ĭonsider these example final sentences to help you finish your business letter: Use a purposeful final sentenceĪfter the main body of your letter but before the closing, you may want to include a short final paragraph that is only one or two sentences long. Use these five steps to craft an ending that can leave your reader with a positive impression: 1. The final words may leave a strong impression in the recipient’s mind, so you should choose an ending that reinforces the purpose of the letter and emphasizes your professional relationship. There are several things to consider when choosing how to end a business letter. Related: 7 Powerful Ways To Start a Cover Letter (With Examples) How to end a business letter You can also use a closing to relate the ending to the content of the letter. When you are ready to end your letter, you should choose a complimentary closing that is appropriate, respectful and professional to draw the reader’s attention to the message of your letter. This phrase shows respect and appreciation for the recipient. The closing of a letter is a word or phrase used before the signature to indicate farewell. Related: Business Letter Format and Example What is a business letter closing? I can make myself available intermittently to answer questions via phone or email, and am happy to do whatever necessary to ensure a smooth transition before my leave begins. If possible, I would like to take my leave beginning March 15 and return to the office April 3, 20XX. Jones, I am submitting this request for a leave of absence to tend to important personal matters beginning next month. 1234 East Main Street San Diego, CA 92101 Dear Ms. The image is titled "Business Letter Format" and shows an example letter with the parts of the letter identified on the left side.įebruary 1, 20XX Deborah Jones ABC Company, Inc. ![]()
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